Practice Billing Coordinator

Reference # PBCO_-_03-14-18
Open Date March 14, 2018
Close Date April 6, 2018
Location Ottawa

Purpose of Role

The Practice Billing Coordinator will be expected to efficiently process pre-bills and final billings for the assigned Practice Group(s).

Key Responsibilities

The key responsibilities of this role are:

    • Final billings on a monthly/quarterly or on-request basis, including:
      • Process and edit pre-bills
      • Input changes to pre-bills
      • Finalize and post pre-bills
      • Prepare final bills for lawyer’s approval
      • Submit final bills to clients or process by E-billing team
    • Transfer time/disbursements according to lawyers' instructions and Firm guidelines and billing procedures
    • Proactively monitor and review billing system to ensure that client data is kept current and accurate
    • Train new Practice Assistant hires on billing process and procedures
    • Provide backup to other Practice Group Billing Coordinators as required
    • Assist Timekeepers and Practice Assistants in designated Practice Group(s) with filing requirements
    • Other duties as assigned

Key Competencies Required

  • A minimum of 2 years’ experience providing administrative support (including billing) in a law firm or professional services environment
  • A post-secondary degree or diploma in a related field
  • Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint and other systems implemented by the Firm. An ability to learn new technology quickly and independently.
  • Committed to furthering their knowledge to remain up-to-date on current technology and best practices
  • Ability to work as a team member under minimal supervision
  • Good organization skills and ability to work under time pressure
  • Excellent attention to detail
  • Understanding of accounting theory
  • Excellent interpersonal and communication skills
  • Proficiency in oral and written bilingualism (French and English) considered an asset


If you have an interest in this position or know of someone who may be suitable, please forward a current resume to Devon Prelaz, HR Manager, at no later than Friday, April 6, 2018.

We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.

Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our respectful workplace policies, and treating everyone with respect, regardless of position. At BLG, valuing diversity and inclusion is key to a respectful workplace.

BLG is committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

*Please note that relatives of current BLG employees and Partners are not eligible for consideration.

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