Administrator, Records Management

Reference # ARM_-_09-14-18
Open Date September 14, 2018
Location Montréal

Purpose of Role

The Administrator, Records Management, an experienced-level position, will be expected to support the Firm Lawyers, Assistants and Business Services departments in the management of physical and electronic Records in accordance with the Firms Records Management Policy and procedures and to manage department processes and duties assigned.

Key Responsibilities

Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our Respectful Workplace Policy, and treating everyone with respect, regardless of position.  The key responsibilities of this role are:

  • Supports Records classification, organization, registration and status management in the Records Management System
  • Manages workflows for digitizing records
  • Supports electronic file management,  including creating folder structures, migrating data, and updating document profiles
  • Facilitates hard copy file storage and circulation
  • Manages cabinet allocation
  • Processes requests for information and file retrievals
  • Processes file releases / transfers which includes collecting and preparing files as well as creating and filing required documentation
  • Processes instructions for final disposition / destruction
  • Oversees Vault Records Management which involves intake, storage, database management, managing requests for information and transfers, preparing and filing all required documents, transferring files
  • Supports Vendor management, invoice reconciliation and department filing.

Key Competencies Required

  • Prior Records Management experience in a business to business environment
  • Understanding of firm legal, regulatory and operational environment
  • Advanced filing and classification knowledge, search techniques and processes
  • Strong typing and data entry skills
  • Ability to work independently, follow instructions with minimal supervision and take initiative
  • A team player with excellent interpersonal skills
  • Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm’s Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information

Application

If you have an interest in this position or know of someone who may be suitable, please forward a current resume to Stéphanie Boucher at SBoucher@blg.com.

We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.

BLG will not consider unsolicited resumes from recruitment agencies. Recruitment agencies should not submit candidates unless specifically authorized by BLG to do so.

Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our respectful workplace policies, and treating everyone with respect, regardless of position. At BLG, valuing diversity and inclusion is key to a respectful workplace.

BLG is committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

* Please note that relatives of current BLG employees and Partners are not eligible for consideration.

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